COVID-19 (Coronavirus) Information

Thursday, April 23, 2020

North Dakota State College of Science announced that Commencement has been rescheduled to Friday, August 21, 2020. Click here to read the full press release.

NDSCS News Releases and Email Communications

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NDSCS News Releases and Email Communications
April 2020

Thursday, April 23, 2020

North Dakota State College of Science announced that Commencement has been rescheduled to Friday, August 21, 2020. Click here to read the full press release.

Tuesday, April 7, 2020

North Dakota State College of Science announced today that it will continue to utilize distance and online learning methods for summer classes offered during the first four-week session from June 2-26 and for the full summer session, which will take place from June 2 through July 24. The College plans to offer a limited number of face-to-face classes during its second four-week summer session from June 29 through July 24. Click here to read the full press release.

April 7, 2020 Email to Students

April 7, 2020 Email to Employees

Thursday, April 2, 2020

April 2, 2020 Email to Students

March 2020

Monday, March 23, 2020

The North Dakota State College of Science announced today that it will postpone its spring 2020 Commencement ceremony, which was scheduled for May 15. The event will be held at a later date, which will be announced in the future. Click here to read the full press release.

March 23, 2020 Email to Students

March 23, 2020 Email to Employees

Saturday, March 21, 2020

NDSCS has announced that it will continue to facilitate academic classes through distance delivery methods through the remainder of the Spring 2020 semester. Distance and online learning is scheduled to begin Monday, March 23, and was originally scheduled through April 3. The College remains open with limited staffing, with employees who are able to work remotely doing so. Click here to read the full press release.

March 21, 2020 Email to Students and Employees

Friday, March 20, 2020

March 20, 2020 Student Email

March 20, 2020 Employee Email

Wednesday, March 18, 2020

March 18, 2020 Employee Email

Monday, March 16, 2020

NDSCS has announced that it will begin operating with limited in-person staffing levels by Wednesday, March 18. The College will remain open at both its Wahpeton campus and its NDSCS-Fargo location. However, to encourage social distancing to slow the spread of COVID-19, most employees will make arrangements with their supervisors to telecommute. The College will operate at limited staffing levels until further notice. Click here to read the full press release.

March 16, 2020 Employee Email

Sunday, March 15, 2020

March 15, 2020 Employee Email

Thursday, March 12, 2020

NDSCS announced that it will facilitate academic classes through distance delivery methods from March 23 through April 3. All classes scheduled to be held face-to-face at the Wahpeton campus and the NDSCS-Fargo location will be held through distance teaching and learning during this time. Click here to read the full press release.

March 12, 2020 Student Email

March 12, 2020 Employee Email

Frequently Asked Questions

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Frequently Asked Questions
Academic Information

Do I need to attend class from March 23 through the end of the Spring 2020 semester?

Academic classes will be held through distance teaching and learning during this time. To the greatest extent possible, faculty will utilize technology for distance delivery methods. Check your NDSCS email and NDSCS Online for instructions about how learning will be facilitated for your courses. Students are expected to meet expectations outlined by faculty during this time just as they would if the course were being held face-to-face.

What do I do if I don't have access to a computer or the internet where I am staying through the end of the semester?

NDSCS will support students who do not have access to online resources (e.g. internet access, laptop computer) when they are away from campus. Please contact the Student Success Center at 701-671-3000 to discuss options.

How will hands-on labs be taught through distance and online learning?

Due to the varied nature of NDSCS programs, there is no one-size-fits-all approach that will effectively meet the instructional needs of all program areas. NDSCS faculty have developed an array of options to ensure essential student outcomes will be met. These options will vary across and within programs, and may include: online instruction, point-to-point video delivery, virtual simulations, an intensive Technical Skills Session, returning for an appropriate technical class offered in a subsequent term, validation of technical competencies by industry partners and faculty, on-the-job training, or other virtual instruction or industry-based fieldwork.

Students should discuss their options with their instructor, advisor or department chair, who can further explain the options available for each course, and which method will work best for the student.

How will NDSCS deliver classes during the Summer 2020 session?

Due to the ongoing COVID-19 situation, NDSCS will continue to utilize Distance and Online Learning delivery methods for 1st 4-week (June 2–26) and full 8-week (June 2–July 24) Summer Session classes. The 2nd 4-week Summer Session (June 29–July 24) will include a limited number of face-to-face class offerings. Experiential-based courses (e.g. Co-ops, internships, SOEs, clinicals, field experiences) will continue as scheduled. Students who have questions about their course schedule should contact their advisor or the Student Success Center at 701-671-3000.

What is the Technical Skills Session?

NDSCS has committed to offering a Technical Skills Session, tentatively scheduled for August 3-21, 2020. This three-week, on site instructional period will be an opportunity for departments to schedule intensive hands-on instructional sessions so students may receive technical instruction that was missed during the last portion of the Spring 2020 semester. The Technical Skills Session is not intended to be used for general education/Liberal Arts or theory-based classes offered in a distance delivery or online learning format. Students should work closely with their department chair and/or faculty member to further understand this option and determine if it is available for them. Students participating in the Technical Skills Session will have the option to live and eat on campus for a nominal fee; more information about this will be available to students after May 1.

Will I still participate in my scheduled clinical, field experience, internship or SOE from March 23 through the end of the semester?

Students are still expected to participate in their clinical, field experience, internship or SOE. Please contact your instructor for any questions about your specific schedule.

How will I pick up my tools from my academic shop/lab?

For those living on campus, on the move-out form you will be asked to enter your academic program and whether you need to pick up your tools. During your move-out timeframe, you will also be able to access your academic shop/lab where your tools are stored to pick them up. If you are unable to pick up your tools during your residence hall move-out time, your tools will continue to be securely stored and alternative pick-up arrangements may be made after April 1. For students living off campus, please call the Student Success Center at 701-671-3000 to make arrangements for a pick-up time between March 24-28. 

Will there be any changes to my early entry class?

Any potential changes to the delivery method for your class will depend on where your class is located. Please contact your instructor for information about your specific class.

What do I do if I’ve lost access to my course materials?

The NDSCS Bookstore has partnered with a digital course materials provider, VitalSource, and leading publishers to launch VitalSource Helps, a program offering free ebook access to all NDSCS students through May 25, 2020. Students may begin accessing these materials today at bookshelf.vitalsource.com. Further information, including frequently asked questions, can be found by clicking here. If your course materials are not available through this site, please review the information available through the Mildred Johnson Library or contact your instructor.

What if my grade doesn’t reflect what I feel I would have earned if my class hadn’t been disrupted by COVID-19?

If you feel at the end of the semester that your official class grade (on CampusConnection) does not reflect your typical academic performance due to COVID-19, you may appeal to shift your grade to a Pass/Fail or Satisfactory/Unsatisfactory. You will have 30 calendar days from the day grades are posted in CampusConnection to submit an Expedited Grade Appeal. For questions about this process or guidance on how to complete the appeal, please contact the Student Success Center at 701-671-3000. There are some situations where an S/U or P/F grade will not be in your best interest, so please review your options carefully with your department chair or an academic counselor.

Can I drop a course or all courses? What would the impact be?

If dropping a course(s) is something you are considering, contact the Student Success Center at 701-671-3000. They will help you understand your options, including possible financial aid implications. To provide additional flexibility, the last official day to drop a 16-week or 2nd 8-week Spring 2020 class has been extended to May 8.

What resources will be available from the Mildred Johnson Library?

The Mildred Johnson Library will provide chat reference service found on the library website on the following dates and times through the distance and online learning:

  • Monday – Thursday: 8 a.m. – 8:30 p.m.
  • Friday: 8 a.m. – 12 p.m.

Please call 701-671-2618 and leave a message or email NDSCS.Library@ndscs.edu and Library staff will follow up with you.

ILL (inter-library loan) service will be unavailable until further notice.

Many of the library’s services and resources are available online during the distance and online learning weeks and chat-only service:

Please email ndscs.library@ndscs.edu if you have any questions.

What if I have Library materials checked out?

The due date for all borrowed Library materials has been extended to the end of the semester, and no late fees will be charged. If you come to the Mildred Johnson Library, you may put books and materials in the after-hours drop on the north side of the building.

If you are out of town or unable to easily reach the Library, please call the Library at 701-671-2618 or email ndscs.library@ndscs.edu, and Library staff will work with you to have the materials returned in a timely manner.

Will tutoring be available?

Peer and professional tutoring will be available online. Find the schedule by visiting NDSCS.edu/tutoring.

Will Accessibility Services be available?

Accessibility Services provides equal access and opportunity to all academic programs and campus activities for students with disabilities. From March 23 - April 3, the Student Accessibility Coordinator will be available to students and faculty virtually. Hours are 8 a.m. - 5 p.m. Monday through Friday. Contact Mindi at 701-671-2623 or mindi.bessler@ndscs.edu.

Will the Test Center be available?

Beginning March 23, NDSCS Test Centers (in Wahpeton and Fargo) will not offer face-to-face test proctoring. Instructors are aware students will not have access to a proctor while learning remotely. Students should work with their instructors on proctor requirements.

For incoming students who would like to schedule placement testing, the Test Center will create Virtual Remote Vouchers for ACCUPLACER testing. Students need high-speed internet, a webcam and a method to pay the $25 proctor fee to Examity online. Please contact the Test Center in Wahpeton at 701-671-2256 or email ndscs.testcenter@ndscs.edu.

Students and faculty needing help with accommodated testing should work with Mindi Bessler, Accessibility Coordinator. Contact Mindi at 701-671-2623 or mindi.bessler@ndscs.edu.

Is Information Technology Services still open to help me?

Yes, the ITS Service Desk will continue to be open during normal hours to assist you remotely. Call 701-671-3333 or email NDSCS.ServiceDesk@ndscs.edu. Please be at your computer or mobile device and connected to the Internet when you call.

I purchased a laptop through Information Technology Services. How do I access support or repair services?

Contact the ITS Service Desk at 701-671-3333 or email NDSCS.ServiceDesk@ndscs.edu. Depending on your location and needs, the ITS Service Desk will work with you to get your laptop working again as quickly as possible.

Will my NDSCS email, OneDrive, Microsoft Office, and other online services continue to function through the rest of the semester?

Yes. As long as you remain enrolled as a student, your email and other online student systems will continue to function.

Workforce Affairs Information

Is TrainND offering classes at this time?

TrainND Southeast will follow the direction of NDSCS in scheduling training events. Training will be provided to clients in the best way possible, but delays are expected as TrainND staff is working remotely at this time.

TrainND Southeast also has online training options available. Please visit https://www.ndscs.edu/workforce-affairs/online-courses to review these options.

Please contact NDSCS Division for Workforce Affairs TrainND at 701-231-6912 or susie.carlson@ndscs.edu for training questions and inquiries.

Are room rentals available?

TrainND Southeast will follow the direction of NDSCS in scheduling room rentals. Please contact the NDSCS Division for Workforce Affairs at 800-342-4325, ext. 2206 for Wahpeton rentals and 701-231-6915 for Fargo rentals.

Is SkillsND offering classes at this time?

The SkillsND program will follow the direction of NDSCS in scheduling Pre-CNA, Pre-Skilled Trades and Skilled Trades Classes. Contact SkillsND at 701-231-6918 or Deanne.Sperling@ndscs.edu to complete the application process by email or phone so you can be ready when classes resume. The next anticipated class is Pre-CNA.

Are there any changes that impact ApprenticeshipND?

ApprenticeshipND will continue to provide service to apprentices and employers in the best way possible. ApprenticeshipND staff will be available via e-mail and by phone as always. Some delays are expected in shipping out new materials.

For assistance, call 701-671-2206 (Wahpeton) or 701-231-6921 (Fargo), or email ndscs.apprenticeship@ndscs.edu or Brian.Fuder@ndscs.edu You can order books online at www.ndscs.edu/apprenticeshipnd.

Housing and Dining Information

When did NDSCS students move out of residence halls?

NDSCS facilitated an initial move-out period from March 24-28. A second move-out period will be held May 14-16. The move-out process is designed to help students and families maintain social distancing, to reduce potential traffic and parking concerns, and to ensure efficiency. 

I was not able to move out during the first move-out period. When will I be able to move out?

For students who were unable to move out during the first move-out period, a second move-out period has been scheduled for May 14-16. Students should check their NDSCS email for important information about how to move out.

How will I pick up my tools and/or academic materials from my academic shop/lab?

When you sign up for your move-out time during the second move-out period, you will be asked on the sign-up form to enter your academic program and whether you need to pick up your tools or academic materials. During that move-out timeframe, you will also be able to access your academic shop/lab where your tools are stored to pick them up. For students living off campus, contact NDSCS Student Success at 701-671-3000 if you still have tools or academic materials in academic areas.

What should I bring with me when I am able to move out?

  • Your NDSCS Student ID for access to the building. Exterior doors will be locked and your card will ONLY be activated during your sign-up time.
  • Your residence hall room / apartment key.
  • As few people as possible.
  • Gloves
  • Boxes/containers/bags for your items.
  • Any other moving materials to remove your belongings.

What if I am unable to move out during the second move-out period?

Please contact Residential Life at 701-671-2224 to discuss options and/or make arrangements.

Can I stay in my on-campus apartment during distance and online learning?

In consultation with CDC guidelines, our on-campus apartments remain open. They operate similar to other apartment buildings in Wahpeton or any other community. Students who need access to their apartment must contact Residential Life at 701-671-2224 to make arrangements PRIOR to returning to their apartment.

Are NDSCS Dining Services available?

Dining Services delivered meals to students who needed to stay on campus through the end of the Spring 2020 semester. Dining Services will be closed from May 18 - June 21.

Will I be refunded for the meals I did not use? Will I get a refund for the time I did not stay in my residence hall room?

Aligning with NDUS System Procedure 830.2, which determines the refund rates for this time period (excluding Spring Break), eligible students will be refunded 40% of their residence hall room/apartment charges (a refund for March 23 through the end of the semester), and refunded a percentage/amount based on their meal plan and usage.

Residence hall and dining plan credits will be posted to students’ CampusConnection accounts on April 10. Students who are signed up for direct deposit will receive their refunds around April 15. Please click here for information on how to sign up for direct deposit. Students who are not signed up for direct deposit will have a paper check mailed to their home address listed in CampusConnection on April 15. Please allow 7-10 days to receive your check.

Students can contact NDSCS Residential Life at 701-671-2224 with housing-related questions, or NDSCS Dining Services at 701-671-2321 with dining plan refund questions.

Financial Information

Will I be refunded for the meals I did not use? Will I get a refund for the time I did not stay in my residence hall room?

Aligning with NDUS System Procedure 830.2, which determines the refund rates for this time period (excluding Spring Break), eligible students will be refunded 40% of their residence hall room/apartment charges (a refund for March 23 through the end of the semester), and refunded a percentage/amount based on their meal plan and usage.

Residence hall and dining plan credits will be posted to students’ CampusConnection accounts on April 10. Students who are signed up for direct deposit will receive their refunds around April 15. Please click here for information on how to sign up for direct deposit. Students who are not signed up for direct deposit will have a paper check mailed to their home address listed in CampusConnection on April 15. Please allow 7-10 days to receive your check.

Students can contact NDSCS Residential Life at 701-671-2224 with housing-related questions, or NDSCS Dining Services at 701-671-2321 with dining plan refund questions.

Will there be any refunds for tuition?

NDSCS continues to provide education, support and services through alternative methods throughout the remainder of the semester. This is an ever-evolving situation and any new information will be communicated as it becomes available. At this time, no decision has been made related to refunds for tuition.

What if I am a student experiencing financial hardship due to COVID-19?

We understand that some students will experience financial hardship associated with the impact of COVID-19 as it relates to family, travel and academics. For assistance please contact Allison Gomes, Student Advocate, as soon as possible at 701-671-2541 and she may be able to connect you with support needed.

Does NDSCS have funds available to students through the CARES Act?

Please refer to ndscs.edu/caresact for information about CARES Act grants for students.

How will this impact my current scholarships?

Please contact the NDSCS Financial Aid office with questions regarding your individual situation.

How will this impact future scholarships?

Please contact the NDSCS Financial Aid office with questions regarding your individual situation.

How can I support students in need?

You may make a gift to the NDSCS Wildcats Care Emergency Grant through the NDSCS Alumni Foundation. Please click here to learn more.

How does this impact my work study job?

With the transition to limited staff, if you are a Federal Work-Study (FWS) student, you do not need to report to NDSCS for your scheduled shifts. Per the Office of Postsecondary Education guidance on interruptions of study related to COVID-19, FWS students can still receive FWS payments up to their eligible amount. To continue to receive your FWS payments, you need to coordinate with your direct supervisor.

How do these changes impact student Veterans using the GI Bill?

Under current guidance from the Department of Veteran Affairs (VA) as of Monday, March 23, 2020, most benefits will remain unchanged for the current term, including housing allowance, even in cases where instruction is moved to remote learning. Please contact Allison Gomes, Student Advocate, at 701-671-2541 if you have questions.

Event and Activity Information

Will NDSCS still have its graduation ceremony?

Yes. NDSCS has postponed Commencement, which was scheduled for May 15, 2020, to Friday, August 21 at 4 p.m.. NDSCS looks forward to recognizing and celebrating graduates. Graduating students should pay close attention to their NDSCS email regarding important information regarding graduation.

Will events and activities continue to be held?

Although in-person events and activities are cancelled, the Campus Activities Board (CAB) and Student Life are hosting a variety of virtual events and meet-ups. To find out about all the events that are happening, students are encouraged to:

  • Check their NDSCS e-mail
  • Follow NDSCS Student Life on Facebook, Twitter and Instagram, or add ndscsstudentlif on Snapchat
  • Review the Events Calendar on the NDSCS website by clicking here

Can prospective students visit NDSCS?

During this time, to comply with social distancing guidance due to COVID-19 (Coronavirus), NDSCS will not be facilitating any on-campus visits. However, if you want to virtually visit campus, please click here to schedule a visit and an Admission staff member will be in touch with you to set up a time that would work best for you. During this virtual visit, you will meet one-on-one with an Admission team member and talk about NDSCS, the programs available or those that you are interested in, costs to attend, housing and student life options, and any specific questions you might have.

Will there be any changes for NDSCS Athletics?

All spring sports seasons have been cancelled, and the national tournaments for all winter sports have also been cancelled. Additional information about NDSCS Athletics is available on ndscswildcats.com.

Will there be any changes to the NDSCS Alumni Foundation DREAMS Auction?

Please watch ndscsalumni.com for any information related to the DREAMS Auction or other NDSCS Alumni Foundation events.

Will the Wildcat Wellness Center be open?

All facilities at the Claire T. Blikre Activities Center, which includes the weight rooms, cardio room, racquetball rooms, swimming pool and walking track, is closed until further notice.

What events have been cancelled or rescheduled?

Events that have been cancelled or rescheduled include:

  • Ask Me About Pathway Day - cancelled
  • Culinary Arts Day - cancelled
  • Health Career Day - cancelled
  • Imagine It, Design It, Build It (IDB) Day - cancelled
  • Annual Woodlands & High Plains Powwow - cancelled
  • 6th Street Eatery - cancelled for the rest of the spring 2020 semester
  • NDSCS Spring Play production of "Many Moons" - cancelled
  • Math Olympics - cancelled
  • SkillsUSA - cancelled
  • NDSCS Athletics Alumni Weekend - cancelled
  • Ready Set Go event - postponed until fall 2020
  • May 13 Campus Auction - cancelled
  • Wildcat Open - rescheduled to July 23
  • Wildcat Athletics Girls Basketball Camp - rescheduled to July 19-23
  • Culinary Intensive and FACS Seminar - cancelled
  • Code Blue EMS Camp - cancelled
  • Career Awareness Seminar - cancelled
  • North Dakota Boys State - cancelled

This may not be a complete list. Please watch the NDSCS calendar or contact the event organizer if you have any questions.

Travel Information

Is there any screening required if I travel?

NDSCS strongly advises against any non-essential travel. There is no screening required, per Governor Burgum’s amended executive order announced on May 8. Any member of the NDSCS community – employee or student – who has traveled outside the U.S. must quarantine immediately for a period of 14 days and should not return to NDSCS. Employees returning from international travel should complete the North Dakota Department of Heath (NDDoH) screening form. The form can be accessed by clicking here. 

After completing the form, you will receive an e-mail with the NDDoH recommended direction on self-monitoring as well as other pertinent information. Employees must provide this information to their immediate supervisor and NDSCS Human Resources at ndscs.hr@ndscs.edu where it will be reviewed by Human Resources staff.

Is NDSCS authorizing any travel?

All College-sponsored travel is not authorized until further notice. For those in need of an exemption for essential travel, please work with your direct supervisor for authorization.

Can I keep my personal travel plans?

We strongly advise you to reconsider non-essential personal travel. You may face a higher risk of infection, significant delays returning, and/or the requirement to self-quarantine upon your return, all of which could significantly impact your professional and personal obligations at great individual expense. Should you decide to travel, be aware of the risks to your health.

Employee Information

Is NDSCS closed?

No. NDSCS announced on March 16, that to align with recommendations of top N.D. health officials and to slow the spread of COVID-19, the College will operate at limited staffing levels at our NDSCS-Fargo and NDSCS-Wahpeton locations until further notice. This essentially means that most employees will telecommute (work remotely) to meet expectations and/or job duties. Employees, with their supervisor’s guidance, will identify what is needed during the limited staffing period, and how best to meet those needs. Some employees may need to complete their job duties in person. Each situation will be different depending on your position/job duties and the needs of the College.

What is expected of me during this limited staffing period?

Supervisors will talk with their employees about how they can work remotely, including their work hours and technology needed, plus access to information needed to carry out the work. Supervisors will be expected to complete Limited Staff Plan Departmental Overview that outlines this information.

What is expected of supervisors during this time of limited staffing?

Supervisors should engage and communicate regularly with the people who report to them. Additionally, supervisors should define the channels for communications with individuals and groups. With proper planning, communications problems associated with telecommuting (remote work) can be minimized.

What is telecommuting (remotely working)?

Telecommuting is sometimes referred to as ‘working remotely’ and/or ‘working from home’. Our telecommuting policy was not specifically written for this situation; rather, it is general guidelines. Your supervisor will provide you with specific outcomes/expectations during this time. Flexibility is part of our LIFE values and we will need to demonstrate them now more than ever.

The NDSCS Telecommuting policy can be found by clicking here: http://policy.ndscs.edu/policies/telecommuting-policy-d653ee1f-04fa-44bf-98f3-2149b43d5dad

Am I supposed to report to work?

Both NDSCS locations are operating at limited staffing levels; employees must work with their supervisors to identify their expectations during this time of limited staffing. Overall, most will be expected to telecommute to meet the expectations and/or job duties as best that they are able. Each situation will be different depending on your position/job duties and the needs of the College – work with you supervisor to understand expectations.

Can I choose to come into work?

You are permitted, with the approval of your supervisor, to come to work. However, depending on your job, telecommuting may be better in some situations. Practicing social distancing to greatest extent possible is encouraged to keep our community healthy.

During this time of limited staffing may I work from my office space/work location?

Yes. Please notify your supervisor when you will be on campus and/or accessing your workspace. Again, practicing social distancing, especially if you are high-risk, is essential during this time.

I’m a Minnesota resident. What if I need to come to work during the stay-at-home order?

Educators and other workers supporting higher education are exempt from the Executive Order that was issued by Governor Walz on March 25, 2020. Accordingly, all NDSCS employees who live in Minnesota are considered essential to our ongoing operations. These employees will be provided a letter via email indicating their “essential” status. NDSCS employees who are able to work remotely should continue working remotely, unless leave has been approved by their supervisor. Employees who are unable to work remotely or report to work as scheduled should contact their supervisor to request leave.

How do I access shared drives and/or necessary electronic information from a distance?

Please visit the stay connected web page for step-by-step information on how to gain access through Virtual Private Network (VPN) to our shared drive system at NDSCS.  Please be mindful of the importance of accessing confidential and/or FERPA protected information from a distance. Please consult with your supervisor for specific access questions before contacting ITS directly.

How do I forward my phone during this time of limited staffing?

Please visit the stay connected web page for step-by-step information on how to update your voicemail and/or forward your phone. Please work with your supervisor to identify expectations related to being available by phone.

How do I access/facilitate meetings during this time of limited staffing?

Please visit the stay connected web page for step-by-step information on how to utilize TEAMS (Skype) and phone conferencing systems. Please work with your supervisor to identify expectations related to being available for meetings during this time and check with the meeting organizer. We are encouraging communication and collaboration to continue.

I am ‘essential personnel’ and usually report during College closures – do I have to report?

The College is not closing; essential personnel staffing does not apply to this situation. Work directly with your supervisor to identify expectations during this time of limited staffing these will vary based on your position/job duties.

How long is the College operating at limited staffing levels?

The College will operating at limited staffing levels until further notice.The College will reassess and notify employees as soon as possible about changes.

Will I get paid during this time?

Those who are able to telecommute or will be working on campus during the time of limited staffing will report their work hours and/or be paid as normal. Some individuals may temporarily be assigned different duties during this time. In a limited number of situations, a lack of work may be identified. Resources are available for employees who may have their hours reduced due to this lack of work. Please contact your supervisor and/or Human Resources for specific questions or concerns.

How is fairness being ensured during this time of limited staffing?

This situation is ever-evolving and we need to focus on our mission, while upholding the expectations on us – especially taking care of ourselves, family and the community. We are requesting that you recognize that there is no ‘one size fits all’ approach to this situation. NDSCS is committed to keeping our students and employees safe – while ensuring we are doing our part to limit the spread of COVID-19 – with the hope of lessening the pressure on our healthcare system. To do this, we have to be flexible and understanding. We are doing our best to address individual needs consistently during this constantly evolving situation.

How do I ensure my workspace is clean?

NDSCS will continue to clean campus spaces that are utilized/staffed during this time of limited staffing. However, you are encouraged to disinfect surfaces that are regularly touched (e.g. keyboards, phones, reception desks). Coordinate with Facilities Management on appropriate cleaning practices and supplies.

What if I need to self-quarantine and cannot meet my job duties/responsibilities?

Notify your supervisor as soon as possible. Supervisors will be responsible for notifying the Executive Director of Human Resources.  Discuss with your supervisor the option of telecommuting (working remotely). While in self-quarantine you should monitor your symptoms following the guidelines from the North Dakota Department of Health. 

Self-quarantine will be condition specific:

  • If you are required to self-quarantine due to exposure, email your supervisor and Human Resources if you are required to self-quarantine. They will assist with determining what leave to use. For these leave requests beginning April 1, click here to download the required form
  • If you personally travel to an area that requires known self-quarantine upon return, email your supervisor and Human Resources. They will assist with determining what leave to use. For these leave requests beginning April 1, click here to download the required form
  • If you self-quarantine by your own decision, then our usual leave policies will apply for requesting time off.
  • If you were required to travel on College business and need to self-quarantine then you may be eligible for administrative leave.

This situation is constantly evolving; future legislation/regulations may address these requirements differently and NDSCS will follow up.

All leave policies can be accessed by clicking here: http://policy.ndscs.edu/sections/fringe-benefits

What is the Families First Coronavirus Response Act and how does it impact me?

The Families First Coronavirus Response Act, H.R. 6201, will become effective April 1, 2020. This act will provide additional leave to employees who meet certain criteria. Click here to review a poster that explains your rights under this act as an employee impacted by the COVID-19 pandemic. Human Resources will distribute additional information and training the week of March 30 to all supervisors and employees regarding this leave.

What if I am currently on FMLA leave?

Contact your supervisor and Human Resources to discuss your current leave status.

What if I have scheduled annual leave or sick leave during this time?

You should contact your supervisor and Human Resources to discuss the leave you have scheduled.

Do I need to complete FMLA paperwork if I contract COVID-19?

If you were not on FMLA prior to this, FMLA documentation is not required specifically for COVID-19 symptoms. However, if the absence involves actual contraction of COVID-19, hospitalization or longer-term treatment, FMLA paperwork may be requested. For other medical conditions (such as surgery or pregnancy), the FMLA policy will remain in effect. The Department of Labor has the information regarding this available here: https://www.dol.gov/agencies/whd/fmla/pandemic

What if I need to take care of a family member who has COVID-19?

If you have sudden caring responsibilities for a family member, you should report the information to your supervisor and Human Resources. They will assist with determining what leave to use. For these leave requests beginning April 1, click here to download the required form. The Department of Labor has information regarding this available online at: https://www.dol.gov/agencies/whd/fmla/pandemic.

What if my child’s daycare or school is closed and I unable to meet my job responsibilities during this time?

If you are unable to work due to caring responsibilities, you should report the information to your supervisor and Human Resources. They will assist with determining what leave to use. For these leave requests beginning April 1, click here to download the required form. Depending on your job/position there may be creative telecommuting options; please contact your supervisor.

My daycare costs are changing due to COVID-19. Can I change my dependent care flexible benefits amount?

If you have a change in provider or change in cost of care, these are qualifying events to stop or reduce your dependent care amount. Contact Human Resources and they can provide you with a Flexible Benefits Account Change Form.

I haven’t been able to file my flexible benefit claims for the 2019 benefit year because of COVID-19. Can I still do so? You will have until April 30, 2020 to file your claims. This is an extension from the previous March 15, 2020 deadline.

Can student employees continue to work?

Students who have been approved to stay in the residence halls during spring break and/or during the time of distance and online learning weeks may continue to work their on-campus jobs depending on the position. Students who work on campus and are not returning to campus will not be disciplined or terminated from their student employment for being unable to work campus jobs during this time period. Consult with your supervisor about options to work remotely or other planning related to student employment.

I am experiencing stress about this situation; whom can I speak to?

Our Employee Assistance Program (EAP) is available through The Village. Information can be found by clicking here: http://villageeap.com/. All NDSCS benefited employees and members of their household are able to seek assistance through The Village EAP. The Village EAP is a confidential, independent counseling program that offers professional guidance in a variety of areas, such as: relationship issues, emotional health issues, drug and alcohol issues, workplace issues, crisis counseling, financial issues, legal issues, and wellness. Services are available 24/7, 365 days a year, with nationwide accessibility. There is no cost to your household, within certain limits.

How should I set up my work station if I am working remotely?

It's beneficial if a room or area of a room can be designated as your work space. This isn't always possible, so paying attention to posture and taking short breaks throughout the day will be important. If possible, connect your keyboard and mouse to your laptop, and attach your laptop to a monitor.

Is ITS still open to assist college employees?

Yes. The ITS Service Desk will continue take support calls and respond to emails during normal hours. Call 701-671-3333 or email NDSCS.ServiceDesk@ndscs.edu for assistance. The ITS Service Desk can assist you remotely or coordinate computer repair services. Please be at your computer or mobile device and connected to the Internet when you call.

After hours or on weekends, the North Dakota University System Help Desk can assist you with password changes, Microsoft products, wifi access and other issues. If they cannot assist you, they will submit a request to the NDSCS ITS team, which will respond the next business day.

What do I need to know about video conferencing platforms for working or teaching remotely?

North Dakota Information Technology’s Cyber Operations Center has issued a security risk assessment and associated guidelines for video conferencing platforms that can be accessed by clicking this link.

The NDSCS Information Technology Services and Distance Education departments are available to assist in using the following supported video conferencing technologies: Microsoft Teams, Blackboard Collaborate Ultra, and Pexip. Call the ITS Service Desk at 701-671-3333 for more information or with any questions.

Other Information

Will buildings be open?

NDSCS buildings will have limited hours at this time. We encourage you to contact NDSCS departments via phone or email rather than visiting in person.

The Hektner Student Center is open for students during the following dates and times for computer lab use:

  • Monday – Friday 7:45 a.m. – 5:30 p.m.
  • Saturday – Sunday 11 a.m. – 5:30 p.m.

How is NDSCS ensuring clean facilities?

The health and safety of our community continues to be our priority. NDSCS Facilities Management staff has continued and enhanced their daily cleaning practices of occupied spaces, such as disinfecting high-touch surfaces on continual basis. Additionally, the staff is taking this opportunity to deep clean various areas throughout campus. If you have concerns or questions about cleanliness, please contact 701-671-2313.

How should students fill out the 2020 Census?

Students should continue to fill out the Census 2020 response the same way they would prior to COVID-19. According to the Census Bureau residence criteria, in most cases students living away from home at school should be counted at school, even if they are temporarily elsewhere due to the COVID-19 pandemic. If you spend six months or more of the year in North Dakota, you need to be counted here. This means, even if you are home on Census day, April 1, you should be counted according to the residence criteria which states you should be counted where you live and sleep most of the time. Click here to learn more about how you should participate in Census 2020.

Can I drop off payments or documents at the Business Affairs window?

At NDSCS in Wahpeton, the cashiering window will have limited hours: 8-11:30 a.m., Monday through Friday. If you need to drop off any documents or payments after 11:30 a.m., please use the deposit drop box just down the hall to the east (right) of Business Affairs, above the hallway table. The drop box will be checked each weekday morning by 9 a.m. Payments cannot be processed at NDSCS-Fargo during this time.

Payments can be made online through Campus Connection by going to www.ndscs.edu/campusconnection, then selecting the Financial Account Tile then Pay Online Now. Payments can also be made by phone at 701-671-2216 from 8-11:30 a.m. Monday through Friday, or by mail to: NDSCS, Attn: Business Affairs, 800 6th St N, Wahpeton ND 58076.

Please contact Business Affairs at 701-671-2216 with any questions. Student account inquires can be sent to NDSCS.BusinessAffairsOffice@ndscs.edu. Inquiries about accounts payable, budgets, payroll and travel can be sent to NDSCS.AccountsPayable@ndscs.edu.

Will the Mail Center still be available?

Beginning March 30, the Mail Center will be open Monday through Friday, 9 a.m. - 1 p.m.

Is Print Services available?

To help maintain social distancing during the period of limited staffing, please submit all Print Services requests via email to ndscs.printservices@ndscs.edu. The Print Services office will be staffed on Mondays and Thursdays to complete printing requests. (Monday and Wednesday the week of March 30.) The Print Services lobby will be open for project pick-up and access to a walk-up copier Monday through Friday during normal business hours. Please contact Print Services via email or at 701.671.2458 if you have any questions or time-sensitive printing requests.

Tips for COVID-19 Prevention

We encourage you to stay healthy through these preventive practices:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue.
  • Clean and disinfect frequently touched objects and surfaces.
  • Be current on all immunizations to stay healthy, including influenza vaccine.

If you are planning to travel, please consider whether your travel is necessary, and if it could possibly be postponed or canceled. If you must travel, try as much as possible to practice social distancing by avoiding large crowds and keeping space between you and others where people congregate. Practice frequent hand hygiene by washing your hands with soap and water or using an alcohol-based product. If you travel, you may face a higher risk contracting COVID-19, significant delays in returning, and/or the requirement to self-isolate upon your return.

Please review travel information above for additional resources.

Click here to review information from the North Dakota Department of Health if you believe you may have been in contact with someone who has COVID-19.

The CDC now recommends the use of cloth face coverings as an added measure to help reduce the spread of COVID-19. Click here for more information from the CDC, along with a video for how to make your own cloth face covering: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth-face-cover.html.