North Dakota State College of Science (the “College”) promotes the exchange of knowledge in an environment that encourages reasoned discourse, intellectual honesty, and the respect for the rights of all individuals. The intent of the Student Guide to Rights and Responsibilities: A Code of Student Conduct (the “Code”) is to foster educational development of personal accountability and commitment to the community.
Contents of this Code may be subject to change. Changes made will be communicated to students through the official College email or website at ndscs.edu/current-students/student-conduct. An attempt has been made to reference local, state, or federal laws that complement College policies. Conduct described in this Code is illustrative rather than exhaustive. In the event there arises ambiguity, inconsistency, or need for clarification of these statements, the definition, interpretation, or clarification will be determined at the discretion of the executive director for student and residential life, from whom any student, staff or faculty member may request written clarification. Final authority for interpretation of this Code lies with the vice president for student affairs.
Respect for the NDSCS Community
All NDSCS stakeholders have a responsibility to respect the College community. It is vital for all individuals to conduct themselves in a manner that does not negatively affect the educational mission of the College or the welfare of themselves or others. This includes promoting an environment conducive to learning and fostering a sense of shared and mutual community responsibility. Community responsibility also involves awareness of how personal decisions affect others.
Respect for the Protection and Rights of Others
A community that respects the protection of rights of others is necessary to provide a positive and enriching educational environment. Conduct that inhibits the educational process is of concern, whether it occurs on or off College premises.
Respect for Students in the Conduct Resolution Process
All NDSCS students have identified rights within the Code and as afforded by due process. The College will work with students in an educational and fair manner to assist them in reflecting upon and growing from their personal experiences.
1.1 General Concerns, Issues and Complaints
Students may report concerns, issues, and complaints at NDSCS.edu/Concern. The form is designed to address students’ complaints, concerns, or issues in a timely manner by appropriate College personnel, and help students learn effective conflict resolution skills. Students may arrange a meeting with the NDSCS Student Advocate, located in Old Main (Wahpeton) by calling 701-671-2541, or by appointment in Fargo by calling 701-671-2541. The NDSCS Student Advocate can offer advice and direction in resolving a complaint, concern, or grievance. Concerns regarding student conduct covered in this Code will be resolved according to procedures described in this document.
1.2 Student Academic Grievance Procedures
A complaint or grievance exists when an enrolled student is dissatisfied with a decision or an aspect their academic college experience over which the student has no control and on which remedial action is desired.
1.3 Resolving Academic Complaints or Grievances
Initially, the student should attempt to resolve the concern directly with the appropriate department chair, supervisor, faculty member, staff member or student. If the complainant is not satisfied or is unwilling to address the issue at the individual or departmental level, the complainant should contact the department chair, director, or academic dean with administrative responsibility for the department or individual involved. These individuals may be able to aid in resolving the issue in an informal manner at the individual or department level. If informal resolution is not successful or is deemed unrealistic, the administrator will inform the complainant of the formal grievance process.
Filing a Formal Academic Grievance
Step 1. Students wishing to file a formal academic grievance shall do so to the department chair, director, or academic dean with responsibility for the department or individual involved by submitting the grievance in writing (e.g., through official College e-mail or written). The grievance shall be submitted within five working days of the departmental decision or determination by the administrator that informal resolution is not possible.
Step 2. The department chair, director, or academic dean, either alone or in consultation with appropriate faculty, staff, and students, will initiate the resolution process by investigating the complaint. An alternate resolution or decision will be reached within 10 working days of receipt of the grievance and communicated to the complainant in writing. If there is no appeal, the decision of the department chair, director or academic dean is final.
Filing an Appeal of an Academic Grievance Decision
If the complainant is not satisfied with the resolution or decision, a written appeal may be submitted to the vice president for instruction within five working days of the decision. The appeal must be based on one or more of the following factors:
- the established procedures were not properly followed; or
- an adequate opportunity to present evidence was not allowed; or
- additional information exists that was not available or considered at the time of the decision; or
- the evidence was not substantial enough to justify the decision.
The vice president for instruction shall assemble a Student Academic Grievance Committee within 10 working days of receipt of the written appeal. The Student Academic Grievance Committee shall be composed of two students designated by the Student Senate, two faculty members designated by the Faculty Senate and the vice president for instruction or their designee. A member with a conflict of interest may be removed or may voluntarily withdraw from the committee if the situation warrants such action.
The vice president for instruction or their designee shall inform the complainant and Student Academic Grievance Committee of the specific time and place of the meeting. The committee shall review the written appeal provided by the complainant and the record made by the department chair, director, or academic dean, and reach a decision based upon these documents. The committee may, in its sole discretion, receive additional testimony or other evidence and make that information part of its record. Upon reaching a decision, the vice president for instruction or their designee shall, if possible, orally communicate the committee’s decision to the student followed by a written decision within two working days. The decision of the Student Academic Grievance Committee is final.
All references to working days shall be actual days that college offices are open.
All students have the right to present grievances in accordance with the steps outlined in this policy and are assured freedom from discrimination, coercion, restraint, or reprisal in presenting grievances.
If a student chooses to appeal an academic grievance decision, they are allowed to register and attend classes pending a resolution of the appeal. The student is responsible for any charges (tuition, fees, housing, dining services, tools, etc.) incurred during the review process. The student must adhere to the NDSCS Student Guide to Rights and Responsibilities: A Code of Conduct. Students engaging in dangerous, unlawful, or ongoing disruptive behavior may be restricted from attending classes.
1.4 Academic Integrity Statement
Acts of academic dishonesty, including but not limited to cheating, plagiarism, falsifying research data or results or assisting others to do the same will be cause for sanction up to and including reduction in grade, failure of course or removal from class. Repeat offenses may result in additional sanctions.
1.5 Academic Integrity Procedure Purpose
To ensure academic honesty and integrity in the classroom, regardless of modality.
Academic misconduct consists of, but is not limited to the following:
1. Cheating on an examination, clinical, or the preparation of academic work. Any student who engages in any of the following shall be deemed to have engaged in cheating:
a. Copying from another student’s test paper, laboratory report, report, computer files, data, listings, and/or programs;
b. Using, during a test, materials not authorized by the instructor (including when taking tests at a NDSCS Test Center);
c. Conspiring with another person, without authorization, during an examination, clinical, or in preparing academic work;
d. Contributing to or facilitating academic misconduct with others;
e. Knowingly and without authorization, using, buying, selling, stealing, transporting, soliciting, copying, or possession in whole or in part, the contents of coursework, an examination or quiz;
f. Substituting for another student, or permitting another student to substitute for oneself in taking an examination, clinical, or preparing academic work;
g. Bribing another person to obtain an examination or information about an examination;
h. Individual alteration or attempting to bribe any faculty/staff/student to alter a grade.
2. Plagiarizing or appropriating another work or idea without properly acknowledging incorporation of that work or idea into one’s own work offered for credit.
3. Any forgery, alteration, or misuse of academic documents, forms, or records.
4. Fabrication, including the intentional falsification or invention of any information.
5. Working with another student(s) to participate in academic misconduct.
6. Violating requirement or agreements associated with academic work or guided work experiences.
7. Sharing passwords, login information, or access to online course content.
Outcomes of Academic Misconduct
When an instructor has convincing evidence of academic misconduct, outcomes may include, but are not limited to:
- A reduced or failing grade may be assigned for the course, academic work, or activity.
- The student may be required to re-submit the assignment.
- The student may be required to submit an alternative assignment that meets the same learning outcomes.
- Additional action may be taken in certain academic programs (refer to academic program guidelines/expectations)
Academic Misconduct Procedure
The instructor will provide notice to the student(s) via their official NDSCS email account. The notice will include the alleged academic misconduct and potential outcome(s) based on the instructor’s stated policies and those of the academic program or institution.
The student may request a meeting within five (5) business days with the instructor to discuss the alleged academic misconduct and the potential outcome.
If a meeting is requested, the instructor will:
- Explain the alleged academic misconduct;
- Detail any related evidence; and
- Provide the student the opportunity to respond to the allegation of academic misconduct.
Informal resolution is reached where:
- The student and the instructor agree academic misconduct did not occur; or
- The student agrees to the alleged academic misconduct and agrees to the proposed outcome, waiving all appeal rights.
- Instructor completes the Academic Misconduct Reporting Form which is routed to the Student Conduct Office to document student acknowledgement of the outcome.
If informal resolution is not achieved at the individual or departmental level, the student should contact the department chair, director, or academic dean with administrative responsibility for the department or individual involved. These individuals may be able to provide assistance in resolving the issue in an informal manner at the individual or department level. If an informal resolution is not successful, the instructor or administrator will inform the student of the formal grievance process.
Formal resolution will follow the established Academic Grievance Process.
1.6 Equal Opportunity and Non-Discrimination Grievance Procedures Equal Opportunity Policy
The North Dakota State College of Science is an equal opportunity employer and equal opportunity educator. NDSCS is fully committed to equal opportunity in employment decisions and educational programs and activities. All practices are in compliance with all applicable federal and state laws, for all individuals without regard to age, color, gender identity/expression, genetic information, marital status, national or ethnic origin, physical and mental ability status, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer's premises during nonworking hours which is not in direct conflict with the essential business-related interests of the employer.
1.7 Non-Discrimination Statement
North Dakota State College of Science does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic origin, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer. This non-discrimination statement applies to all phases of NDSCS’s employment process, admissions, financial aid programs and all other aspects of its educational programs and activities. Furthermore, this non-discrimination statement applies to sexual harassment and sexual violence (forms of sexual discrimination) if such conduct has a negative effect on an individual’s educational or work environment, regardless if such conduct occurs on or off College property. Concerns, issues, or complaints may be reported at NDSCS.edu/Concern or students may contact the NDSCS Student Advocate at 701- 671-2541 or NDSCS.StudentAdvocate@ndscs.edu. For more information visit NDSCS.edu/Diversity.
1.8 Freedom of Speech
NDSCS recognizes the fundamental right of its students to free speech and expression under the First Amendment to the United States Constitution and North Dakota Constitution. NDSCS is committed to ensuring that students and employees have the freedom to speak, write, listen, challenge, learn and discuss any issue, subject to reasonable and constitutionally recognized limitations. As part of this commitment, NDSCS is dedicated to promoting free speech and expression while providing a safe and non-discriminatory College community that supports diversity of thought and people. To view the full NDSCS Free Speech and Solicitation Policy, visit policy.ndscs.edu/policies/free-speech-policy.
2.1 General Student Responsibilities
All students are expected to observe the College standards published in this Code and those outlined in any other College policies, procedures, contracts, or license contracts published elsewhere (College catalog and website, formal College notices and communications). In addition, students are expected to observe all community, state, federal and international laws (when touring and/or studying abroad).
2.2 Individuals Covered Under This Code
For this document, “student” is defined as any individual who has been fully admitted to the College or who was previously enrolled in the College. Students no longer enrolled in the College may be held accountable under this code for violations committed after they were admitted and before they left the College. Student clubs/organizations are held to the same conduct standards that apply to individual students.
2.3 Financial Responsibility
All students must pay in full any debts to NDSCS. For further information regarding paying your bill or collection procedures, please contact the Business Affairs Office at 701-671-2216 or NDSCS.AffairsOffice@ndscs.edu.
NDSCS bears no responsibility for financial obligations of individual students or student organizations. Any debts incurred, either on or off College property, by students or student groups will be the responsibility of the individual or organization and its leadership. In the event an organization dissolves and is no longer in existence, individuals holding leadership positions at the time the debt was incurred will maintain responsibility for settling outstanding debts.
NDSCS will normally take no action on behalf of creditors in the case of debts incurred by students, student organizations or other groups. NDSCS representatives will not use the power of the state to act as a collection agency for private debts of students.
2.4 Official College Communication
The College will communicate with students through the official NDSCS e-mail address provided by the College. This address is considered the official form of communication for all purposes. It is the student’s responsibility to monitor their College provided email on a regular basis.
2.5 Prohibited Conduct Not on College Property
The College may hold students accountable for acts of prohibited conduct committed off College property. When NDSCS becomes aware of alleged Code violations through law enforcement or other third-party reports, the College may hold students accountable under this Code.
2.6 Tri-College University Policies
NDSCS students who are charged with a violation of institutional policy at Concordia College of Moorhead, Minnesota State University Moorhead, North Dakota State University and Minnesota State Community and Technical College will be referred to NDSCS and may be subject to action under this Code.
2.7 Right to Enter and Search
College policy on the privacy of student rooms stipulates that entry and search of College residences by College representatives will be permitted only in one or more of the following instances:
- Regular health and safety inspections of all residential spaces;
- Student consents to a search;
- College representatives fear imminent destruction of evidence relevant to a suspected violation of College policies.
The College will not intervene between students and searches authorized under law by any law enforcement agencies.
The right to inspect College residence hall rooms and apartments without notice is reserved by the College for purposes of maintenance, cleaning, fire, personal safety and administering provisions of the license contract. The College will provide reasonable notice, when possible. Such entry by the College shall not be regarded as a search but is separately agreed to and authorized by the student through provisions in the Residential Life License Contract. Items that pose an imminent danger to health, safety, life, or property may be taken into temporary custody of residential life staff, NDSCS Police, or other emergency personnel.
2.8 Multiple Accountabilities
Because of the varying roles/relationships/responsibilities students may have within and outside the College, a student may be held accountable for prohibited conduct under other College, local, state, or federal policies/laws/jurisdictions, including relevant jurisdictions when touring and/or studying off College property. Examples of other areas of accountability may include:
Student athletes under the Student Athlete Code of Conduct
Student leaders within student organizations
Personnel actions with student employees
Academic actions under academic programs’ professional standards
Criminal charges or civil suits
Actions under this Code are educational (administrative) as are other actions taken under NDSCS policies. Because the College’s procedures are educational and not criminal in nature, such separate proceedings do not constitute double/triple jeopardy. The College may proceed under this Code before, during or after the other NDSCS administrative processes or legal proceedings and does not typically wait for a court finding. Findings under this Code may differ from judgments in criminal courts.
Students who attempt to commit acts prohibited by the Code may be charged, found responsible and sanctioned to the same extent as if they had committed the prohibited acts.
2.10 Bias-Motivated Violations
Any Code violation that is determined to have been motivated by hate against individuals or groups outlined in section 1.6 of this Code (Equal Opportunity and Non-Discrimination Statement) may result in enhanced sanctions above those typically assigned for the same violations when not motivated by hate.
2.11 Repeated Code Violations
Repeated violations of this Code are relevant in determining a student’s status and continued membership in the College community. Progressively more severe sanctions, including suspension or expulsion from the College, may be assigned depending on the nature of the violation(s).
Administrators identified in this document may designate one or more individuals to act on his or her behalf.
3.1 Violations of Law
The College reserves the right to address any conduct occurring on or off College property that may be construed as potential or alleged violations of local, state, or federal laws.
3.2 Passive Participation in Prohibited Acts
Passive participation is defined as being present while a violation(s) is occurring, actively encouraging a violation(s) to occur, or failing to report an alleged conduct violation(s).
Students are expected to make decisions that align with the Code, those decisions include:
- leaving the situation immediately,
- encouraging individuals to cease the behavior,
- leaving the situation immediately and reporting the alleged violation, or
- staying and being charged with a violation of the Code.
Passive participants may be sanctioned to the same extent as if they had committed the prohibited act. Students are accountable for their guests’ conduct and may be sanctioned under this provision as if they had committed the violations themselves.
3.3 Alcohol on NDSCS Property
NDSCS is committed to maintaining a healthy academic and social environment conducive to the academic and personal development of students, faculty, and staff.
Regardless of a person’s age, the manufacture, sale, transfer, purchase, transportation, possession, use or consumption of alcohol (in any form), and/or possession or display of empty alcohol beverage containers anywhere on NDSCS owned or controlled property and/or sponsored or supervised events is prohibited. For more information and to view the full NDSCS Alcohol and Other Drug Policy, visit NDSCS.edu/Alcoholinfo.
Any student present in a room/suite/apartment or on NDSCS property where the alcohol policy is being violated, whether participating or not, may be found responsible for a violation of this section of the Code based on passive participation as outlined in Section 3.2.
3.4 Alcohol Off NDSCS Property
Students may face sanctions under this Code for alcohol-related incidents occurring off College property. Such incidents include but are not limited to: minor in possession/consumption/under the influence of alcohol, driving under the influence of alcohol, public consumption of alcohol, and providing alcohol to a minor.
3.5 Drugs Other Than Alcohol
Possession, consumption, being under the influence, or transport or transfer of illegal drugs or any other controlled substances not prescribed to you is prohibited. The manufacture, exchange, distribution, purchase or sale of illegal drugs or controlled substance is prohibited. The possession of drug paraphernalia is prohibited.
Possession or consumption of medical cannabis, regardless of prescription, anywhere on NDSCS owned or controlled property and or at sponsored or supervised events is also prohibited. For more information and to view the full NDSCS Alcohol and Other Drug Policy, visit NDSCS.edu/Alcoholinfo.
3.6 Conduct While Under the Influence of Alcohol or Other Drugs
Being under the influence of alcohol or other drugs is a violation of this Code when a student causes a disturbance or endangers, or may endanger, the safety of others, property, or themselves.
3.7 Advertising Related to Alcohol
Alcohol promotional activities, including advertising, shall not be associated with existing College events, programs, or College organizational functions on or off NDSCS property, and is prohibited. This includes novelty items, giveaways, and apparel associated with the event.
3.8 Responsible Action Expectations (also known as Medical Amnesty)
All students are encouraged to protect the well-being of fellow students and others. If an individual needs emergency medical attention, resulting from the use of alcohol or other drugs, it is critical that students take responsible action by calling an ambulance or other appropriate emergency response personnel (police, fire, etc.) to gain assistance.
Responsible action includes:
3.8.1 CALL for help: In medical emergencies, immediate action should be taken by calling 9-1-1 either on or off College property. In non-emergency situations, you can also contact NDSCS Police at 701-671-2233 or notify Residential Life staff at 701-899-2820.
3.8.2 STAY with the individual until help arrives and you have been told your assistance is no longer needed.
3.8.3 COOPERATE with responding staff or emergency personnel, including all requests for information and assistance.
Students/student organizations who take such appropriate action, or for whom such action is taken, will not be subject to the student conduct process for charges related to alcohol or drug use. However, all students [including the student(s) needing assistance and the reporter(s)] may be required to have an educational meeting with College personnel and/or complete an educational program. This protection may not apply, if other conduct violations occurred within the same incident.
3.9 Tobacco and e-Cigarettes/Vaping devices
The use of tobacco and e-Cigarette/vaping devices is prohibited on College property at all times. This prohibition includes indoors, outdoors, inside College vehicles and/or personal vehicles while on College property. This policy applies to employees, students, and visitors. The possession of e-cigarette/vaping devices or accessories is prohibited inside all residential facilities.
For more information and to view the full NDSCS Alcohol and Other Drug Policy, visit NDSCS.edu/Alcoholinfo.
With the exception of animals authorized by NDSCS Accessibility Services or those defined as service animals under the Americans with Disability Act (ADA), privately-owned animals are prohibited inside College buildings, with the exception of fish (in a tank 10 gallons or less). Students requesting to house animals authorized by NDSCS Accessibility Services must schedule a meeting with Residential Life staff to complete the NDSCS Assistance Animal or Service Animal Registration and Agreement. Students must always comply with all guidelines in this document.
Animals in outdoor areas must be on a leash, must be always under the control of the owners or their designees and should not be left unattended. Owners are responsible for any health or safety issues that may arise concerning the presence of these animals on College property and at NDSCS outdoor sponsored or supervised events.
3.11 Use of NDSCS’s Name or Trademarks
Use of NDSCS’s name or trademarks without proper authorization is prohibited.
3.12 Computer-Related Conduct
Please see NDUS policy 1901.2, Computing Facilities (https://ndus.edu/sbhe-overview/sbhe-policies/1900-heading-policies/). If additional questions remain, contact the Information Technology Services Help Desk in the Student Center or online at NDSCS.ServiceDesk@ndscs.edu.
The following is a non-exhaustive list of unacceptable uses of the NDSCS electronic communications resources:
3.12.1 Unauthorized use, sharing, lending or borrowing of an account;
3.12.2 Using computer services or facilities for purposes other than those for which the account was issued;
3.12.3 Copying, altering, or destroying the files of output of another individual without the express permission of that individual;
3.12.4 Altering system software or hardware configuration, or disrupting or interfering with the delivery or administration of computer resources;
3.12.5 Misrepresenting oneself as another individual or entity in electronic communications;
3.12.6 Using the College’s network system to download copyright protected media including, but not limited to, books, music, movies, television programs, games and software without proof of purchase or permission;
3.12.7 Exceeding College bandwidth limits;
3.12.8 Sharing or distributing copyright-protected media without legal authorization;
3.12.9 Abusing or misusing the computer facilities so as to cause damage, program disturbances or harassment to other individuals;
3.12.10 Using the College’s network system to enter obscene material into College-owned computers or send obscene material through the Internet or any other electronic system; and/or
3.12.11 Any other violation of College or NDSCS policies governing electronic communications, as referenced above.
Withholding or providing false information is prohibited. This includes but is not limited to:
3.13.1 Falsely representing an entity and/or committing or using the resources of an entity without proper authorization;
3.13.2 Knowingly, intentionally or recklessly making false accusations of prohibited conduct against another individual;
3.13.3 Providing false information or falsified evidence with the intent of harming another person;
3.13.4 Seeking admission to the College under false pretenses and/or
3.13.5Attempting to intimidate witnesses and/or altering or destroying evidence necessary to conflict resolution.
3.14 Financial Aid Misuse
Misuse of financial aid through fraud or abuse is prohibited.
3.15 Disruption of College Business
Disruption or obstruction of College business, facilities, and grounds, such that the function or service is materially or substantially disrupted or obstructed, is prohibited. College business includes (but is not limited to): instruction, administration, public service functions, meetings of College committees or boards, or any other authorized College activity or organization on or off College premises.
3.16 Failure to Comply
Failure to comply with the instructions or directions of all College and/or emergency personnel in the performance of their duties is prohibited. Such acts may include, but are not limited to, recklessly obstructing or delaying any College proceedings, providing misleading or false information during an investigation, resisting or fleeing a police officer, failing to comply with assigned College conduct sanctions, or engaging in verbal and/or physical abuse directed toward any College personnel.
Students are expected to carry College identification at all times. Failure to produce a College identification card upon request by any College personnel in the performance of their duties is prohibited.
Offering, giving, receiving or soliciting anything of value to persuade an individual to act in another’s favor is prohibited.
Unlawful or intentional damage, or attempt to damage any real or personal property by fire or incendiary device, is prohibited.
Unlawful entry into a building or another structure with the intent to commit a felony or theft is prohibited.
Taking, or attempting to take, anything of value under confrontational circumstances from the control, custody, or care of another by force or threat of force and/or violence or by putting another in fear of immediate harm is prohibited.
3.22 Motor Vehicle Theft
Theft or attempted theft of motor vehicle is prohibited.
3.23 Theft of Property
Theft or removal of property belonging to another individual, the College, or any other entity is prohibited.
3.24 Theft of Services
Using College services to which one is not entitled is prohibited. This includes, but is not limited to, using campus laundry services intended only for College residents, the unauthorized use of College parking, dining, and/or print services.
3.25 Possession of Stolen Property
Possession of goods that one knows or that any reasonable person would realize were stolen is prohibited. This includes receiving, retaining, concealing, or disposing of property knowing that it was stolen.
The intentional destruction or defacement of property belonging to another individual, the College, or any other entity is prohibited. This includes, but is not limited to, writing on, or tearing down bulletin boards, spray painting or unauthorized chalking of buildings or sidewalks, and intentionally breaking or damaging property.
Entering and/or remaining in or on property to which a student does not have a legitimate right or purpose to enter or remain is prohibited. Such property may include but is not limited to College property, vehicles, residential facilities, houses, fenced yards, construction sites, and/or other buildings or portions of buildings, such as roofs. Properties need not be specifically posted with No Trespass signs.
3.28 Unauthorized Sales, Solicitations, and Distribution of Materials
Unauthorized sales, solicitation, and/or distribution of leaflets, signs, or posters are prohibited. Authorization must be sought through Student Life.
3.29 Unauthorized Entry or Use of Facilities
Unauthorized entry or use of facilities is prohibited. Examples of unauthorized entry and use include:
3.29.1 Any College facility or portion thereof that has been reserved, restricted in use, or placed off limits;
3.29.2 Any College facility after closing hours;
3.29.3 Entry, use, or occupancy to spaces which students are not permitted, such as spaces limited by virtue of enrollment, employment, class schedule, and/or
gender identity/expression in facilities restricted by gender identity/expression;
3.29.4 All building roofs, fire escapes, steam tunnels, elevator shafts, equipment storage, mechanical rooms, and construction sites;
3.29.5 Duplication, manufacture, possession, loaning or use of any key/card access or unlocking device for use on College facilities, locks or other property on
College premises without proper authorization; and
3.29.6 Entering a residential facility without being escorted by a resident, or failure of a resident to escort non-resident guests.
Conduct in any form that involves an expressed or implied threat to an individual’s personal safety, safety of property, academic efforts, employment, or participation in College sponsored activities is prohibited.
3.31 Unwanted Physical Contact
Unwanted physical contact by a student upon another student is prohibited.
3.32 Physical Assault
Physical assault by a student on another is prohibited. Examples include use of physical force, violence, intoxicants, or other substances to restrict the freedom of action or movement of another, and/or endanger the health or safety of another, regardless if obvious or aggravated bodily injury is sustained.
Physical contact or use of language of an insulting or provoking nature that, when used, either could provoke an immediate violent reaction (whether the reaction occurs) or be considered by a reasonable person to interfere with an individual’s ability to access a safe and non-discriminatory learning, living, and working environment is prohibited.
3.34 Noise Disturbances and Other Disorderly Conduct
Conduct that intentionally or recklessly creates a risk of public inconvenience, annoyance, or alarm without proper authority is prohibited. Examples include, but are not limited to, participating in or hosting noisy or loud parties/gatherings or other public disturbances on or off campus, making unreasonable noise, fighting, engaging in violent behavior, obstructing vehicular or pedestrian traffic, disturbing a lawful assembly, and streaking.
3.35 Discrimination, Harassment and Retaliation
NDSCS is fully committed to providing safe and non-discriminatory learning, living, and working environments for all members of its College community. For complete information, view the NDSCS Policy 601.01 Equal Opportunity Policy and Non-Discrimination Statement.
Students are encouraged to report incidents or information related to discrimination, harassment, and retaliation as soon as possible. Students may report concerns, issues and complaints at NDSCS.edu/Concern.
NDSCS encourages reporting of discrimination or harassment and will not discipline any individual (or group) that makes a good faith report. Any individual (or group) reporting discrimination or otherwise participating in investigation procedures is entitled to protection from retaliation under those procedures. Retaliation may include, but is not limited to, intimidation, harassment, reprisal, or other negative changes in education or employment. Anyone who believes they have been retaliated against for their participation in reporting or investigative procedures is encouraged to report at NDSCS.edu/Concern. Concerns will be processed as a separate matter from the originally filed complaint. Any student or group found responsible for retaliation will be subject to disciplinary action, up to and including termination or expulsion.
Any NDSCS employee who becomes aware of a potential violation of NDSCS Policy shall report the complaint or policy violation at NDSCS.edu/Concern.
3.36 Sexual and Gender Based Harassment
NDSCS strives to create a College community free from sexual discrimination/misconduct of any kind. For complete information, review the NDSCS Sexual Misconduct Policy and Title IX Compliance Policy.
Students may report concerns, issues, and complaints at NDSCS.edu/Concern. Early reporting is strongly encouraged.
Any NDSCS employee who becomes aware of a potential violation of NDSCS Policy shall report the complaint or policy violation at NDSCS.edu/Concern.
3.37 Other Acts of Harassment
Any unwelcome action or any series of unwelcome actions that interfere with an individual’s academic efforts, employment, personal safety, or participation in College sponsored co-curricular activities is prohibited.
Stalking is prohibited. Stalking is a pattern of repeated and unwanted attention, harassment, contact or any other course of conduct that would cause a reasonable person to fear for the safety of self or others or to suffer substantial emotional distress. For complete information, review the NDSCS Title IX Compliance Policy.
3.39 Lewd or Obscene Conduct
Lewd or obscene behavior that infringes upon community standards with respect to sexuality is prohibited. Lewd behavior includes, but is not limited to, sexual acts in public places and exposing genitalia in nonconsensual circumstances.
3.40 Endangerment of Individuals
Endangerment of individuals is prohibited. Endangerment includes actions/behaviors that either intentionally or unintentionally create a safety risk for self or others. Examples include:
3.40.1 Willful failure to comply with orders issued by any emergency personnel during any real or perceived emergency condition or willful failure to follow safety
3.40.2 Willful failure to comply with any municipal, county, state or federal laws, executive orders, public health orders/guidelines, or NDSCS guidelines resulting in
an adverse impact or the potential of an adverse impact on the health and wellbeing of the College community;
3.40.3 Tampering with any fire protection sign or device or any other emergency equipment, elevator controls, elevator shaft access, and/or other elevator
3.40.4 Creating a risk of bodily harm or creating the impression of risk of bodily harm to others.
Unauthorized and/or illegal possession, display or use of firearms, explosives, or other weapons is prohibited. Possession, display or storage of weapons in College owned buildings is prohibited. All firearms must be registered with NDSCS Police immediately upon arrival to NDSCS.
3.41.1 Firearms and weapons include, but are not limited to, airsoft guns, BB guns, dart guns, handguns, paintball guns, pellet/gel guns, rifles, shotguns, stun guns or similar device designed to deliver an electric shock.
3.41.2 Explosives include, but are not limited to, bombs, fireworks, live or spent ammunition, and other incendiary devices. Incendiary devices are defined as any flammable substance enclosed in a readily breakable container that can be equipped with an igniter of any type.
3.41.3 Other weapons include, but are not limited to, martial arts implements, dangerous fuels and chemicals, and daggers, knives, sabers, swords, and bows and arrows. Any object may be considered a weapon when used to inflict or threaten infliction of bodily injury or property damage. Throwing or casting any object into, upon, or against any building, structure, motor vehicle or at any person is prohibited.
This policy shall not prohibit students or student organizations from possessing, storing, or using weapons at approved locations for the purpose of meeting requirements of educational programs and/or approved activities being conducted by a student group recognized by the College. For authorization, contact the NDSCS Police Department at 701-671-2233.
NDSCS Police provides limited storage space for on-campus students to store sporting arms, such as those used for hunting and other shooting sports. An officer must be present for check-in/check-out. Contact the NDSCS Police Department at 701-671-2233 to plan for weapons storage.
3.42 Sporting Activity Restrictions
Wrestling, horse play and the use of RC cars, drones, skateboards, hover boards, scooters, in-line skates, roller skates, and bicycles are prohibited inside all College facilities. Use of water guns, water balloons, projectile launchers, and use/throwing of flying discs, balls or other objects also are prohibited indoors, except when authorized. For guidance, contact the NDSCS Police Department at 701-671-2233.
Responsibilities of Student Clubs, Organizations and Affiliated College Groups
A student club, organization or group affiliated with the College shall be deemed responsible for acts of prohibited conduct committed by individuals when such acts meet one or more of the following criteria:
- Are mandated, sponsored, approved, or encouraged by the group or organization, whether explicitly or implicitly; or
- Takes place in the context of a tradition, custom or past practice of the group or organization; or
- Are reasonably foreseeable because of an activity carried on by the student organization or affiliated College group.
4.1 Student Clubs, Organizations and Affiliated College Group Compliance with College Policy
Student clubs, organizations and affiliated College groups must be in compliance with College policies, procedures and regulations. Prohibited conduct includes, but is not limited to, misappropriation of funds, misuse of property, improper registration or misrepresentation of an organization or group, or abuse of student election regulations.
4.2 Conduct Resolution and Enforcement Procedures
For information concerning the Code resolution procedure(s) to be utilized, refer to Part 5. Procedures and Part 6. Procedures for Potential Suspension or Expulsion Cases.
When a student organization or an affiliated College group is charged with prohibited conduct, the presiding officer or individuals affiliated with the group shall be required to participate as representatives of the group in proceedings conducted under this Code.
In some cases, organizational officers or members also may be charged with individual violations related to the original incident involving the organization, in separate proceedings.
Because conduct records of student organizations are not protected by the Family Educational Rights and Privacy Act (FERPA), any individual is entitled to learn the results of conduct actions taken against student organizations as long as those disclosures do not compromise the privacy of any individual student’s education record. In such situations, individual student names will be removed.
A student who is alleged to have engaged in prohibited conduct is entitled to certain procedural rights. These rights also apply to those students representing student organizations alleged to have engaged in prohibited conduct.
5.1 Resolution of Alleged Code Violations
The Code resolution process generally includes the following steps:
- Receipt of an incident report;
- Creation of a conduct file;
- Investigation of incident, if necessary;
- Implementation of interim or remedial measures, if necessary;
- Notice of alleged violations;
- Pre-hearing conference;
- Administrative hearing;
- Notice of decision;
- Right of appeal; and
- Notice of appeal decision.
This process is designed to:
- Provide for the education of students;
- Promote the health, safety, and well-being of the College community members;
- Provide for fair inquiries concerning alleged violations of College policies;
- Determine whether or not any individual student has violated a College policy;
- Allow for consideration of extenuating or mitigating factors when a violation has been found to exist;
- Determine a resolution; and
- Assist the student in reflecting upon and growing from personal experiences.
A detailed description of these steps is provided below. Cases related to discrimination, harassment, retaliation, and sexual misconduct may require modification of the resolution process, as approved by the NDSCS Title IX Coordinator.
5.2 Reporting Alleged Violations
Alleged Code violations should be reported as soon as possible following the discovery of alleged prohibited conduct. Reports may be initiated by law enforcement, any member of the NDSCS community, or other interested parties. An alleged violation should be reported through NDSCS.edu/Concern.
Investigation includes gathering facts, details and circumstances associated with a complaint. The investigation may include interviewing witnesses, review of documents, or other steps that will assist the hearing officer to determine whether charges are warranted. Dismissal of the complaint, an alternative resolution (e.g., developmental conversation with a trained employee), or notice of alleged violation(s) may result following an investigation.
The College independently investigates allegations of student misconduct and may initiate an investigation at the request of any member of the NDSCS community or affected party. Student and Residential Life conduct officers and other designated College personnel are authorized to investigate alleged violations of the Code.
Any individual believed to have information relevant to an investigation may be contacted and requested to make an appointment to discuss the matter.
5.4 Interim or Remedial Measures
In the interest of safety and security, upon receipt of notice, interim or remedial measures may be implemented prior to a completed investigation or conduct hearing. Specific actions will be based on the circumstances of the allegations and may include, but are not limited to, no contact orders, housing/workplace changes, suspension of privileges, and/or restricted access to campus.
5.5 Notice of Alleged Violation(s)
A written notice will be sent via College email to the responding student to arrange a prehearing conference. The notice will include:
- Nature of the alleged violation(s);
- Date, time and place of the alleged violation(s);
- Maximum sanction applicable if found in violation of the Code;
- The student’s right to be represented by an attorney or non-attorney advisor;
- Options to request accommodations through NDSCS Accessibility Services; and
- Notice that a decision may be made in the students’ absence based on the information currently available.
The College will provide the student oral or written notification of the hearing at least three working days prior to the hearing date. Students may choose to consent to a shorter notice period if they chose.
Students may request an accommodation by emailing NDSCS.Accessibility@ndscs.edu or calling 701-671-2623. Requests for accommodations must be made at least three business days in advance of any scheduled conduct meeting/hearings.
5.7 Student Advisor Options
- Students have the right to have one individual present who may act in an advisory capacity. Hearing advisors may not serve as witnesses. Students may contact the NDSCS Student Advocate at 701-671-2541 for assistance in identifying an appropriate individual.
- If a student chooses to have an attorney present as his or her advisor, NDSCS may request legal representation be present as well. In cases that do not involve potential for suspension or expulsion, the role of an attorney shall be to advise their client, not to participate in the hearing. Any advisor or attorney who does not respect this provision may be cautioned by the hearing officer and, if they persist, may be asked to leave. The hearing would proceed.
- In cases that could result in suspension or expulsion, advisors and attorneys may fully participate, which means they may make opening and closing statements, examine and cross- examine witnesses present during the hearing, and provide the student with support, guidance, and advice throughout the process.
5.8 Prehearing Conference
During the prehearing conference, the hearing officer will discuss the:
Student’s rights and responsibilities,
Nature of the complaint and how the Code may have been violated, and
- Process for resolution of alleged violations.
5.9 Request for Immediate Hearing
The student may request to proceed with an immediate hearing, except in cases which may result in suspension or expulsion (see section 6). The hearing officer may refuse to hear the case and refer it to another hearing officer.
5.10 Conduct Hearings
The Code resolution process is facilitated through an administrative hearing to determine if there has been a violation of College policy. Although all cases are heard administratively, some procedures differ between cases that are or are not eligible for suspension/expulsion. The College reserves the right to determine procedures and appropriate individuals to include in the process. In an administrative hearing, the responding student has a right to make a written and/or oral statement describing the event(s) that lead to the alleged violations, bring witnesses, or witness statements, and present evidence.
All hearings are generally closed except to those individuals who are part of the proceedings, unless otherwise arranged by prior mutual written agreement between the accused student and the hearing officer. The hearing officer may permit a limited number of NDSCS personnel to be present as observers for the purpose of training or observation. Other exceptions may also be made as deemed necessary by the executive director for student and residential life or designee.
In all cases involving an allegation of discrimination, harassment, retaliation or sexual misconduct, both the complainant and respondent shall have equal procedural rights as detailed in the NDSCS Title IX Compliance Policy and the NDSCS Sexual Misconduct Policy. To review these policies, visit ndscs.edu/current-students/sexual-misconduct-prevention-reporting-title-ix.
Non-Suspension/Expulsion Conduct Hearings
A non-suspension/expulsion conduct hearing is an administrative hearing that generally involves only the responding student and the hearing officer. The hearing officer is the individual appointed by the College to process an alleged violation of College policy. Following the hearing, all applicable parties will receive a written notice of decision within ten working days.
Suspension/Expulsion Conduct Hearings
A suspension/expulsion conduct hearing is an administrative hearing that involves the responding student, hearing officer, and any other individual(s) appropriate to the process. The hearing officer is the individual appointed by the College to process an alleged violation of College policy. Following the hearing, all applicable parties will receive a written notice of decision within ten working days.
5.11 Default Proceedings and Unresolved Charges
When a student fails to appear for a scheduled hearing without advance notice, or leaves the College with unresolved alleged violations, the hearing officer may make a decision in the student’s absence, provided the student was issued adequate written notice of the date, time and place of the scheduled hearing via the NDSCS email system.
In certain cases, a registration hold may be placed on the student’s records and the case will be archived until such time the student requests reactivation or a resolution of the pending matter.
5.12 Conflicts of Interest
Any hearing officer who has a conflict of interest in a particular case may not participate. Each party has the right to challenge the appointment of a hearing officer. Challenges must be submitted in writing to the executive director for student and residential life or designee at least three working days prior to the hearing. If a party fails to raise a perceived conflict by objecting to that person three working days in advance, any objection is deemed to be waived. An individual may not be disqualified solely on the basis of his or her position in the College community.
5.13 Standard of Proof
The standard of proof is a “preponderance of the evidence” which means the greater weight of the evidence indicates that a violation did occur. A student is found to have violated this Code when:
- The student admits to the violation, or
- Preponderance of the evidence indicates the student is in violation of the Code.
5.14 Witnesses/Witness Statements
Prior to the hearing, names of witnesses being called to the hearing must be submitted to the hearing officer by a deadline set during the prehearing conference. All parties will be given reasonable opportunity to present witnesses and/or witness statements and will be allowed to address questions to any witness participating in the hearing. All questions will be addressed through the hearing officer; however, the hearing officer may allow for direct questioning of non-party witnesses. Witnesses will be given reasonable latitude to respond fully to questions and will only remain for the duration of their own testimony.
Witnesses who are unable to attend the administrative hearing may also provide a written statement to the responding student and hearing officer. Written statements must be signed and dated and sent electronically directly by the witness to the hearing officer at least twenty-four hours prior to the hearing. Without the ability to question witnesses who submit written statements, the value of that witness statement rests with the discretion of the hearing officer.
Character witnesses are not permitted. The hearing officer will exclude any information from the hearing documentation that appears to be a character statement rather than facts or evidence related to the case.
In cases that involve an investigation, all evidence is to be provided during the investigation. All parties will be given reasonable opportunity to present any written or oral information, documentation, or other evidence that is relevant in determining responsibility.
Due to the hearing being an educational process, formal rules of evidence do not apply. For this reason, hearsay evidence may be permitted. Hearsay evidence refers to testimony given by a witness who speaks about information received from others, rather than information given directly by that witness. The value of that evidence rests with the discretion of each hearing officer.
Students sanctioned for violations of any part of this Code or relevant College policies may appeal. Reporting (if applicable) and responding students are limited to one appeal and that decision is final (see Section 8, Appeal Procedures).
With all parties present, the hearing officer will call the hearing to order and ask all parties participating to introduce themselves and identify their role in the proceedings. The hearing officer will describe the general outline of the hearing and read the following honesty statement:
“There is an expectation that all information presented in this hearing will be true and correct to the best of each person’s knowledge. If students willfully provide false information, they will be in violation of NDSCS’s Code of Conduct. As a result, they may be subject to additional disciplinary action. Dishonest behavior by any faculty or staff members will be reported to supervisors for any necessary disciplinary action”
If a student is represented by an attorney or non-attorney advisor, the student advisor can fully participate in the hearing as indicated in section 5.7, Student Advisor Options. The hearing officer will dismiss witnesses until they are called to speak.
Case Presentation and Response
The hearing officer or designee will outline the process for presentation of the case. The responding and/or reporting parties will be permitted to respond to the alleged violations and present information that is relevant in determining whether the student violated one or more sections of the Code. The hearing officer is responsible for determining relevancy.
6.2 Questioning of Witnesses and Parties
All parties will be allowed to present witnesses who may be asked questions by any of the other parties. All questions will be directed to the hearing officer who will determine relevancy to the hearing. The hearing officer will seek clarification if necessary and request a response. As appropriate, the hearing officer may allow direct questioning of witnesses and parties, with the right to rescind permission at any time.
6.3 Closing Statements
The reporting and/or responding parties will have an opportunity to make a closing statement.
6.4 Notice of Decision
The hearing officer will provide written notice of findings to the responding student (and reporting party if applicable). The written notice will include the findings, rationale, sanctions and conditions for continued enrollment or re-enrollment, if any. The notice will generally be provided within 10 working days following the hearing. The executive director for student and residential life may grant time extensions, if necessary.
A sanction is a consequence placed upon any student for violations of specified College policies. Sanctions help define the student’s relationship with the College in the context of current and potential future conduct, including a notice that further violations may lead to more impactful conduct sanctions.
If a student is found not responsible for the alleged Code violation(s), no disciplinary action will be taken against the responding student; however, having participated in the student conduct process, the student is considered knowledgeable regarding the Code’s provisions and expectations, and that knowledge may be taken into consideration in the event of future student conduct actions. Written decisions are generally rendered within 10 working days from the date of the hearing.
If a student is found responsible for one or more alleged Code violations, a sanction may be imposed. Sanctions may not include suspension or expulsion unless the student receives prior written notice that the case was serious enough to warrant suspension or expulsion. The sanctions listed below are assigned based on the severity of the incident and/or past conduct history:
Verbal warning/developmental conduct conversation;
College community service;
Restitution and/or fines;
Supervised conduct probation;
Termination of license contract for College housing;
Exclusion from all, or portions, of the College community;
Conduct suspension; or
- Conduct expulsion
When certain mitigating circumstances exist, such as an extended period between the incident and reenrollment, a finding of responsibility may result in no sanctions imposed.
With each sanction, conditions and/or restorative actions may be assigned. In addition, notification may be given to other College officials as necessary. Conditions include, but are not limited to:
Alcohol or other drug programming, evaluation and/or testing;
Educational written assignments;
Participation in a specific activity or project;
Loss of privileges;
No contact orders;
- Confiscation of property; and/or
- Parental notification (parents and guardians of students under 21 may be contacted by an NDSCS administrator following alcohol and/or other drug related incidents).
In assigning a sanction and/or conditions for inappropriate student conduct, the hearing officer will consider factors including:
Facts of the case as presented from all relevant sources, including parties;
Existence of any physical evidence or written or oral information provided by parties;
Type and severity of the offense;
Impact on the reporting party (if applicable), the educational community, and its members;
Previous incidents of prohibited conduct committed by the responding student, and
The ability and/or willingness of the responding student to accept responsibility.
Any Code violation that is determined to have been motivated by bias based on a protected class may result in enhanced sanctions above those typically assigned for the same violations when not motivated by bias.
Failure to complete one or more conduct sanctions/conditions may result in a conduct hold being placed on the student’s account until satisfactorily resolved.
Repeated violations of this Code are relevant in determining a student’s continued membership in the College community. Progressively more severe sanctions, including suspension or expulsion from the College, may be assigned, depending on the nature of the violation(s).
A warning is written notification that subsequent Code violations will typically result in more severe sanctions.
Conduct probation is written notification of a specified period of review and observation during which the student must demonstrate the ability to comply with College policies; local, state and federal laws; and any other conditions that have been assigned in writing. The specific terms of the probation will be determined on a case-by-case basis. Further Code violations may result in additional sanctions, including suspension or expulsion.
Supervised Conduct Probation
Supervised conduct probation is written notification of a specified period of review and observation during which the student must demonstrate the ability to comply with College policies and local, state and federal laws. Supervised conduct probation requires meetings with a designated NDSCS employee to monitor progress in behavioral, academic, social, vocational, and other areas of the student’s life. The supervisor may assign educational tasks and/or projects as deemed necessary and appropriate to assist the student in personal growth. Further Code violations may result in additional sanctions, including suspension or expulsion.
Conduct suspension is written notification that status as an enrolled student or registered student organization has been terminated. This termination is for a specified period of time not to exceed two academic years. In cases of crimes of violence, hate crimes, sexual misconduct and/or Title IX related violations, the executive director for student and residential life may specify a longer period of suspension.
A student may not re-enroll at NDSCS during the period of conduct suspension.
The student’s eligibility for any refund of tuition/fees will be subject to the College’s withdrawal policy.
The notice of conduct suspension will include the conditions for readmission that must be met prior to application for readmission. A meeting with the executive director for student and residential life or designee may be required prior to acceptance of the student’s application for readmission.
A withdrawal or drop of remaining credits will be effective as of date of suspension.
A student who has been suspended must vacate College living facilities within the time frame established in the written notice of conduct suspension. Termination of a license contract due to conduct will result in the loss of room rent. Review Section 25. b) of the current License for Residential Halls and Contract for Dining Services.
In addition to being ineligible for enrollment, a student is also ineligible for student employment with NDSCS.
A student who has been suspended is restricted from NDSCS property during the specified period of suspension. The student is required to obtain permission from the executive director for student and residential life prior to being on NDSCS property during the period of suspension. Approval is generally granted only to permit a student to conduct business related to the College.
Student organizations placed on suspension may have all rights and privileges revoked for the duration of their suspension. To regain all rights and privileges, the student organization is required to comply with and complete any and all sanctions and conditions.
Expulsion is written notification that the student is permanently ineligible to return to the College. A withdrawal or drop of remaining credits will be effective as of date of expulsion. Conduct expulsion is a permanent conduct record, which means it may be retained indefinitely at the discretion of the executive director for student and residential life, but not less than seven (7) years.
A student who has been expelled is restricted from NDSCS property indefinitely. Written requests for exceptions to this restriction may be directed to the executive director for student and residential life or designee, however, approval is generally only granted for the purpose of conducting official College business.
Educational Written Assignments
Students may be required to complete written assignments as a means of reflecting and/or learning more about a particular topic.
Participation in a Specific Activity or Project
A student may be required to participate in a specific activity or project, such as public service, an educational class, meeting with a designated College official and/or other assignment.
Loss of Privileges
Privileges associated with being a student at NDSCS may be restricted. Such privileges may include residing in, visiting, or accessing College property and facilities and participating in College events and/or student organizations.
No Contact Order
Students may be prohibited from direct or indirect physical and/or verbal contact with another individual or group. Reasonable restrictions to protect the safety and welfare of others may also be imposed. These include, but are not limited to, any and all forms of communication, access to College owned or controlled locations, and specified minimum distances.
A student may be required to repair, pay the cost for repair, or pay for cost of replacement of any College or state property damaged by the student. In each case, the goal will be to return the damaged property to its existing condition at the time of damage. The determination of the method used to calculate restitution shall be the responsibility of the hearing officer, taking into consideration the fair market value or cost to repair the damaged item(s).
The hearing officer shall consider information and/or evidence provided by both parties to achieve a fair and just result. Failure to make timely arrangements for restitution may result in the cancellation of the student’s registration, prevention of the student’s re-registration, or more severe sanctions including, but not limited to, conduct suspension or expulsion.
Alcohol and Other Drug Programming, Evaluation, and/or Testing
The College reserves the right to require alcohol/drug testing and/or evaluation as a condition of enrollment or continued enrollment when a student’s conduct endangers or may endanger the safety of themselves, others, or property, and/or a pattern of misconduct has been demonstrated by a student.
Students sanctioned for violations of any part of this Code or relevant College policies may appeal. Reporting (if applicable) and responding students are limited to one appeal and that decision is final (see Section 8, Appeal Procedures).
In all cases involving an allegation of discrimination, harassment, retaliation, or sexual misconduct, the reporting party is also allowed to file an appeal within the same parameters identified in 8.2. In these cases, an appeal could result in a different decision regarding the finding of responsible or not responsible and the same or lesser sanctions than originally imposed.
8.1 Deadline for Appeals
An appeal of any conduct process decision must be made in writing within 5 working days following the date the sanction notice is provided to the student. In extraordinary circumstances, the executive director for student and residential life may grant time extensions. The College reserves the right, however, to reduce the time allowed for a student appeal in cases that may have the potential to result in harm to individuals and/or property. The reduced time for appeal will be specified in the decision letter along with the rationale for allowing reduced time for an appeal. The appeal must be written by the student and shall contain the student’s name, date of the decision or action, and reason(s) for the appeal.
8.2 Appeal Letters
Appeals must be submitted using the designated online appeal form. The documentation must specify one or more of the following bases of appeal:
The severity of the sanction was not consistent with the severity of the offense,
The finding of the Code having been violated or not was not substantiated by the evidence, and/or
The student’s due process rights as outlined in this Code were violated, which materially or substantially impacted the decision. Those rights believed to be violated must be specified.
If applicable, a copy of the appeal will be given to the other party who will have the opportunity to respond. Students will have no more than 5 working days to submit their response to the other party’s appeal; however, the response cannot include an appeal if the period for appeal has already expired. In cases that only involve a responding student, the appeal officer may not increase the sanctions/actions imposed by the hearing officer.
8.3 Emergency Provisions
Normally a properly filed notice of appeal suspends the imposition of sanctions until the appeal is decided; however, some emergency provisions may be maintained throughout the appeal to protect individuals and/or property. Such provisions will be explained in the original letter to the student outlining the decision, along with the rationale for maintaining those emergency provisions throughout the appeal.
The appeal officer will review the written appeal documentation/response from the student(s) and materials from the original hearing. In reviewing the appropriateness of sanctions, the student’s entire conduct file may be considered. After reviewing these materials, the appeal officer may do one or more of the following:
Issue a decision based solely on the written materials,
Issue a decision based on a review of written materials and discussion with the involved parties,
Recall one or more witnesses,
Return the case to the hearing officer conducting the original hearing for presentation of new evidence and reconstruction of the decision and/or sanctions.
After reviewing appeal materials, the appeal officer may decide to do one of the following:
- Uphold or lessen the original decision,
- Remand the case back to the original hearing officer, or
- Assign a new hearing officer.
The decision on the appeal will generally be made within 10 working days of receipt of the appeal but may take longer during College recesses or in the event of complex cases.
9.1 Registration/Graduation Hold
If a student (new, current, or returning) fails to respond to a request to meet to discuss an alleged violation of this Code or fails to comply with sanctions and conditions assigned as a result of being found responsible for a violation of this Code, a hold may be placed on the student’s eligibility to register, or the student’s current registration may be canceled. If registration is canceled, eligibility for any refund of tuition/fees will be subject to the College’s withdrawal policy.
Students may not be permitted to graduate or officially withdraw from NDSCS while disciplinary action is pending. If the student withdraws before NDSCS becomes aware of the potential violation of this Code, the student’s educational records may be placed on hold and the allegations must be resolved prior to removal of the hold.
9.2 Returning and/or New Students
If a student, during a period of non-enrollment, commits an act that violates this Code, a registration hold may be placed to prevent the student’s registration until a hearing may be held on that matter. The student may be notified about the hold when the College is first notified about the incident, or notice may be provided when the student subsequently requests enrollment. Reasons may include a student’s arrest or when criminal charges are pending against the student, serious concerns arise about the health or safety of the student or others in the College community.
9.3 Rehearing Requests for Case Resulting in Suspension or Expulsion
Any student who is suspended or expelled has the right to request a reconsideration of the case based on new or contradictory evidence that was not available at the time of the original hearing, and/or evidence that the student was not afforded due process as outlined in this Code. A request for reconsideration of the case should be submitted to the executive director for student and residential life. Information that may be considered may include police reports, transcripts of legal proceedings, and the outcome of any civil or criminal proceeding directly related to the appeal.
9.4 Temporary Emergency Suspension
A student may be temporarily suspended, by the executive director for student and residential life, pending a hearing, when the student’s actions or threats of action indicate a serious threat to the welfare and/or safety of any individual or property. No hearing will be required before a temporary suspension is imposed; however, one will be convened within five working days following the suspension. In unique circumstances, any alteration to this timeline will be made at the discretion of the executive director for student and residential life. If the suspension is upheld, the suspension remains subject to the rules outlined in Conduct Suspension (Section 7.1, Sanctions) and remains a matter of permanent conduct record.
9.5 Administrative Withdrawal
A student may be subject to administrative withdrawal if it is determined by compelling evidence that the student’s action or threats of action indicate a serious threat to the welfare/or safety of persons or property.
Students wishing to return to the College may obtain information regarding reactivation from the NDSCS Admissions Office. A meeting with the executive director for student and residential life or designee will be required prior to acceptance of the student’s application for readmission.
9.6 Negotiated Withdrawal
In rare circumstances, a student may be allowed to negotiate a mutually agreed upon withdrawal for a specified period. Other conditions may also need to be met prior to application for re-enrollment. Such conditions will be provided to the student in writing at the time of the negotiated withdrawal.
A student requesting readmission will be required to meet with the executive director for student and residential life or designee prior to approval of the student’s petition for readmission. The student must be academically eligible for readmission to NDSCS and may be required to pass a criminal background check at the student’s expense prior to readmission.
9.7 Interim Actions
In the interest of safety and security, interim actions may be implemented by the executive director for student and residential life prior to a completed investigation or conduct hearing. Specific actions will be based on the circumstances of the allegations and may include but are not limited to: no contact orders, housing/workplace changes, restriction of privileges, or temporary emergency suspension.
9.8 Crimes of Violence
The term “crime of violence” means:
An offense that has an element of use, attempted use, or threatened use of physical violence against the person or property of another, or
- Any other offense that is a felony and that, by its nature, involves substantial risk that physical force against an individual or property of another may be used while committing the offense.
Examples include, but are not limited to, arson, auto theft, assault, aggravated assault, burglary, kidnapping/abduction, manslaughter, murder, resisting arrest through the use or threat of physical force, robbery, vandalism, and sexual offenses.
In cases of crimes of violence, the executive director for student and residential life may increase, but not decrease, timelines stated in the Code and may determine by whom the case is heard.
Individuals who are victims of crimes of violence have a right to be notified of the outcome of complaint resolution procedures, upon written request to the executive director for student and residential life. If the victim is deceased because of such crime or offense, the next of kin of such victim shall be treated as the alleged victim.
Notification shall be limited to the responsible student(s), part(s) of the Code violated, and assigned sanction(s). Individuals in receipt of this information may assume personal civil liability for releasing this information to others.
9.9 Incarcerated Students
In cases involving incarceration, a hearing will be held when the student is available for a hearing.
All conduct records are confidential and may not be disclosed in whole or in part except as provided under law, including but not limited to, the Family Education Rights and Privacy Act (FERPA), the USA Patriot Act and lawful court orders.
The conduct record shall be separate from the student’s academic record but shall be considered a part of the student’s educational record. All conduct records shall be retained in the office of the executive director for student and residential life, or other offices as authorized by the executive director for student and residential life.
As provided under FERPA, information concerning Code violations for alcohol and/or drugs may be shared with parents. In addition, Code violations may also be shared with some academic departments upon request and as necessary to fulfill their professional obligations. A procedure exists between Student Affairs and Athletics that provides for the full exchange of information concerning Code violations by student athletes with the pertinent athletic personnel and athletic director.
10.2 Retention and Destruction
In cases in which a student is found not responsible, all records related to that student’s cumulative conduct history will be retained for seven years from the date of the incident.
Sanctions Less than Suspension or Expulsion
In cases in which a student is found in violation and receives a sanction less than suspension or expulsion, with or without additional conditions, all records related to that student’s cumulative conduct history will be retained for seven years from the date of the student’s last conduct violation. Student conduct records may be retained indefinitely at the discretion of the executive director for student and residential life.
Suspension or Expulsion
In cases in which a student is found in violation and receives a sanction of suspension, conduct records will be retained indefinitely at the discretion of the executive director for student and residential life, but not less than seven years. In cases in which a student is found in violation and receives a sanction of expulsion, conduct records will be retained on a permanent basis.
Student Organization Records
Records of conduct violations involving student organizations will be retained for seven years following the date of the incident. Student organization conduct records may be retained indefinitely at the discretion of the executive director for student and residential life.
FINAL NOTE: Occasionally there may be a need to update certain details such as changes to staff titles, office locations, etc. that are mentioned in this document. Updates will be made to the online version of this document on an ongoing basis.